Payment Control
This is a detailed guide to the payment control module. If you're looking for an overview of everything PaceTrack does — training plans, athlete chat, .fit file analysis and more — see the general PaceTrack guide.
Set up payment control in minutes — and let the system take over reminders and payment tracking.
PaceTrack automatically:
- ✓ reminds athletes about payments;
- ✓ tracks the status of every payment;
- ✓ notifies you when an athlete reports a payment;
- ✓ helps you quickly see overdue and upcoming payments.
No more spreadsheets and manual reminders to every athlete.
1 Register
Click "Get started free" on the home page. Enter your name, email, and password.
After registration, a confirmation link will be sent to the email you provided.
2 Add athletes
Go to the "Athletes" section and click "Add athlete". For each athlete you need to provide:
- → name and email;
- → payment day — day of the month;
- → training cost;
- → payment tracking start date.
| Field | Example |
|---|---|
| Name | John Smith |
| john@example.com | |
| Payment day | 15 |
| Amount | 50 € |
3 Many athletes? Use XLSX import
Click "Import XLSX". The file must contain these columns:
| name | payment_day | amount | |
|---|---|---|---|
| John Smith | john@example.com | 15 | 50 |
- • first row is headers; column order doesn't matter;
- • duplicates within the file are skipped automatically;
- • athletes that already exist are not imported again.
4 Add payment details
Go to the "Payment details" section and add your payment method: card number, phone for instant transfer, or a payment link.
Assign payment details to an athlete — and they will be automatically included in every reminder email. The athlete immediately sees where to send the money.
5 What happens next — the system takes over
On the payment date, the following cycle starts:
- 1The athlete receives a reminder email.
- 2They transfer the money and click "I paid".
- 3You receive a notification.
- 4You check that the payment arrived.
- 5You click "Confirm payment" — done.
Monitor everything on the dashboard
After logging in, the Dashboard opens — all important information in one place.
Requires action
Athletes who reported a payment and are waiting for your confirmation.
Overdue payments
Payments not confirmed on time.
Upcoming payments
Payments expected in the coming days.
Summary statistics
Athletes, payments, overdue, upcoming receipts.
Payment status meanings
| Status | Meaning |
|---|---|
| ⚪ Pending | Payment date has not arrived yet |
| 🔵 Notified | Athlete received the reminder |
| 🟡 Reported | Athlete clicked "I paid" |
| 🟢 Paid | You confirmed receipt of payment |
| 🔴 Overdue | Payment was not confirmed on time |
| ⚫ Skipped | You manually skipped this period — no payment expected, athlete gets no notifications |
📱 How it looks in practice
Get notifications instantly
Always works, no setup needed.
Push notifications
Enable in Profile. Notifications arrive even when the site is closed.
Telegram
Connect @pacetrack_bot in Profile — notifications will arrive in Telegram. Athletes can also connect the bot for payment reminders.
Frequently asked questions
Athlete didn't receive the email
Does the athlete need to register?
When will the first reminder be sent?
What if the month doesn't have that day?
How do I change the training cost?
Athlete reported payment but money hasn't arrived
What does "Skip" do?
I accidentally confirmed a payment
How do I connect Telegram notifications?
Is my data safe?
How much does PaceTrack cost?
Ready to start?
Add your first athlete and see how much easier payment tracking becomes.
PaceTrack will remind, notify, and help you miss nothing.
Get started freeAlready have an account? Log in